Job Description

We are currently looking for an administrative assistant as a support force to an executive. The ideal candidate is a proactive problem solver with exceptional communication skills and meticulous attention to detail. This individual must have experience working in a virtual environment, performing administrative tasks, and supporting executives. Due to the dynamic nature of management, we expect administrative assistants to be flexible and consistent while maintaining a high level of system and operational confidentiality.

Objectives of this role

• Primarily supports the CEO and provides additional support to members of the management team.
• Ensures that company goals and objectives are met and operations run efficiently.

• Maintains and refines internal processes that support senior leaders across the company and coordinates internal and external resources to expedite workflows.
• Manages employee communications by liaising with internal and external company leaders.
• Plans and organizes work to ensure senior management priorities are met, organizational goals are met, and best practices are met.

Responsibilities

• Manages the CEO’s professional and personal schedules, including agendas, emails, emails, phone calls, customer management, and other corporate logistics.
• Coordinates complex schedule and calendar management, as well as content and information flow to senior management.
• Manages senior executive travel logistics and operations, including accommodation, transportation, and catering.
• Provides administrative and clerical support such as typing, dictation, spreadsheet creation, faxing, and file system and contact database management.
• Organizes team communication and plans events, both internal and external.

Required Skills and Qualifications

• Minimum of four years of virtual experience directly performing administrative duties for a senior executive.
• Excellent written and verbal communication skills.
  Strong time management skills and the ability to organize and coordinate multiple concurrent projects.
• In-office productivity tools and aptitude for new learning programs and systems.
• Flexible team player willing to adapt to change and not afraid of challenges.
• Ability to maintain confidentiality of relevant information to the company and its employees.