Job Description

We are currently looking for an administrative assistant as a support force to an executive with graphic design skill. The ideal candidate is a proactive problem solver with exceptional communication skills and meticulous attention to detail. This individual must have experience working in a virtual environment, performing administrative tasks, and supporting executives. 

Objectives of this role

• Primarily supports the CEO and provides additional support to members of the management team.
• Ensures that company goals and objectives are met and operations run efficiently.

• Maintains and refines internal processes that support senior leaders across the company and coordinates internal and external resources to expedite workflows.
• Manages employee communications by liaising with internal and external company leaders.
• Plans and organizes work to ensure senior management priorities are met, organizational goals are met, and best practices are met.

Responsibilities

• Manages the CEO’s professional and personal schedules, including agendas, emails, phone calls, customer management, and other corporate logistics.
• Coordinates complex schedule and calendar management, as well as content and information flow to senior management.
• Manages senior executive travel logistics and operations, including accommodation, transportation, and catering.
• Provides administrative and clerical support such as typing, dictation, spreadsheet creation, faxing, and file system and contact database management.
• Organizes team communication and plans events, both internal and external

• Graphic Design: Create visually appealing graphics, presentations, reports, and other marketing materials using design software (e.g., Adobe Creative Suite, Canva).
• Brand Management: Ensure that all visual communications are consistent with the company’s brand guidelines and style.
• Content Creation: Develop creative content for social media, internal communications, newsletters, and promotional materials.
• Visual Presentations: Design and enhance presentations with compelling visuals to effectively communicate ideas and data.

Required Skills and Qualifications

• • Minimum of four years of virtual experience directly performing administrative duties for a senior executive.
  • Graphic Design Proficiency: Strong skills in graphic design software, such as Adobe Photoshop, Illustrator, InDesign, or Canva.
  • Excellent written and verbal communication skills.
    Strong time management skills and the ability to organize and coordinate multiple concurrent projects.
  • In-office productivity tools and aptitude for new learning programs and systems.
  • Flexible team player willing to adapt to change and not afraid of challenges.
  • Ability to maintain confidentiality of relevant information to the company and its employees